Template for Thank You Email

You just walked out of a job interview. You gave great answers to all the interview questions and really hit it off with the hiring manager. You nailed it!

That’s great—but you’re not done yet. In fact, fair or not, most hiring managers pay very close attention to whether you write a thank you email after the interview.

Our advice? Follow up as soon as humanly possible by writing a terrific interview thank you note. This template makes it super easy.



Good day, [interviewer name],


Thank you so much for taking the time to meet with me today. It was a pleasure to learn more about the team and job, and I’m looking forward to joining [Company Name] and working with your team to [bring in new clients/develop world-class content/anything else wonderful you’d be doing].


I eagerly await your response regarding the following steps in the employment process, and please do not hesitate to contact me if you require any further information.


Best wishes,

[Your Full Name]

Thank You Email Examples


So, how does this template appear in real life? Here are a handful of thank you note examples to help you write your own flawless letter.


Sample #1


This one is short and sweet, excellent if you need to follow up quickly after a first or second-round interview and want to follow the pattern to the letter.

Hi Jimmy,

Thank you so much for taking the time to speak with me today. It was a pleasure to learn more about the marketing manager position, and I’m looking forward to joining News Crew and assisting your team in attracting new readers to your fantastic content.


I eagerly await your response on the next measures, but please do not hesitate to contact me if you require any additional information.


Best wishes,


Sample #2


Make your thank you note more customized to stand out from the throng. With an email that looks something like this, you can show you were paying attention throughout the interview and restate what a fantastic fit you’d be for the job:


Hello, Ms. Bernard.

I wanted to express my gratitude for inviting me to your office today. It was fascinating to learn about 4Apps’ ambitions for streamlining your software and emphasizing quality UX design, as well as how you view the engineering department contributing to these efforts. 4Apps appears to be a fantastic place to work—and not only because you mentioned some fun summer activities! I appreciate the mission that drives your company, and I’m excited to work with your team to put some of the ideas I expressed about modernising the homepage into action.


Please let me know if you require any additional information from me in order to carry the process ahead.

Enjoy the rest of your week,

Triston, Kyle


Raise the Bar on Your Thank You Email

While the form above is sufficient, if you truly want to wow a hiring manager, add a few words before “I look forward to…” with some suggestions for how you could provide value. If you’re in a creative capacity, consider a fast mock-up of anything you mentioned in the interview, taglines if you’re in branding, or some slides or potential partners if you’re in business development or sales

This is what it might look like:


Sample #3


Tanner here.

Thank you so much for taking the time to meet with me today. I loved learning more about your CarRuns professional path (and hearing about what it was like to join as the fifth employee—wow!). and how you envision the company developing over the next few years

I’ve attached a quick presentation I made up on my early ideas for raising renewals in response to our discussion regarding churned clients. If you think it could be useful, I’d be happy to talk more about it.


I can tell Topremotely is a unique place to work, and I’d be pleased to be a part of such a creative, professional, and dedicated company. If there’s anything else I can do to help you make your hiring decision, please let me know.

Best wishes,

Jenkins, Adelaide


Try optimized resume writer Jay’s recommendations for turning your thoughts into an attractive follow-up for further help on taking your email to the next level.


Dropping a card in the mail is another method to go the additional mile—especially if your interviewer is more traditional or you think they’d welcome a handwritten note. To link the two, simply add a line to your email that says:


  1. You should be receiving a letter in the mail/I left a letter off at the front desk as well, just because I’m a sucker for handwritten thank you cards!


(And, yes, even if you send a snail mail note, you should still write a quick email thank you to cover your bases in case your interviewer doesn’t receive the letter straight away.)


As your first interview follow-up, your thank you note sets the tone. So, whatever you do, don’t forget about it. Use the template above to remind the recruiting manager of your qualifications and to demonstrate your concern.

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